Lead Procurement Administrator

Job Title: Lead Procurement Administrator
Department: Maintenance
Location: Beeston Head Office
Contract: Permanent
Salary: £comp
Application Deadline: 28/02/2019
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J Tomlinson is a family-owned business and began as an electrical contracting business in the 1950s. The company has grown and expanded considerably over the past 60 years, and are experts in delivering integrated building solutions, from design and build through to refurbishment and repair. We were recently named Company of the Year at the 2017 Nottingham Post Business Awards as a testament to our success and social values, and believe heavily in placing our people, customers, and the communities we work within the heart of everything we do. Due to our continued success and on-going commitment to providing a world-class service to our customers, we are looking to recruit a Lead Procurement Administrator.

Job Description


To provide support to the operational and commercial teams in overseeing buying activities.


  • Show ability to understand broad scope of service and specifications
  • Monitoring of costs and purchasing volumes in connection with procured goods and services
  • Management of procurement admin team acting as a point of escalation and supporting personal development
  • Raising/approving orders for materials/subcontractors/hire equipment
  • Validation and system updates in relation to receipting of goods and services and resolution of supplier invoice queries
  • Review of supplier information and understanding of what drives value in terms of money and service levels
  • Maintain relationships with suppliers to drive value for money and excellent service
  • Promote supplier benefits to ensure operations are utilising strategic arrangements
  • Assist in collation of audit, statistical and financial information to support operational and commercial management reporting
  • Assist in the preparation of procurement packages and analysis of returns
  • Follow processes and use IT systems that meet the required way of working
  • Ensure compliance with company procedures at all times
  • Demonstrate flexibility and carry out any other ad hoc duties as required and deemed reasonable


  • Attention to detail with strong planning, organisation and prioritisation skills
  • Able to interpret system data
  • Good grasp of IT – particularly Excel
  • Well developed communication skills. Able to build and sustain relationships with key stakeholders

Person Specifics:

  • Excel skills (E)
  • Numeracy skills (E)
  • Previous experience in a supervisory position (E)
  • Previous buying experience (D)
  • CIPS qualification (D)

Measures of Success:

  • Accurate measurement and reporting of buying activity
  • Purchasing from preferred suppliers and reduction of supplier base
  • Timely reconciliation of receipting of deliveries and invoices to maintain J Tomlinson’s reputation as a good customer

What We Offer

In return we offer a competitive salary depending on experience and qualifications. We also offer attractive benefits that include pension and life assurance.   

How to Apply

To apply for this role please ensure that you fit the eligibility criteria above. Send your cv and a covering letter to the form below. We look forward to hearing from you.

Due to a high volume of applications we receive we regret that we cannot respond to everyone and may only contact you if your application is successful.

J Tomlinson is proud to be recognised as a Disability Confident Committed employer. We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

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