0344 811 8707 Scimitar House, 100 Lilac Grove, Beeston, NG91PF

Contracts Manager (Mechanical Projects)

Job Title: Contracts Manager
Department: Maintenance
Location: East Midlands, Various
Contract: Permanent
Salary: Competitive
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J Tomlinson is an established, privately-owned company with a substantial heritage and wealth of experience in delivering integrated building solutions tailored to public and private sector clients. Due to our continued success and on-going commitment to providing a world-class service to our customers, we are looking to recruit a Contracts Manager.

Our extensive portfolio of services includes the provision of Care, Commercial Refurbishment, Repairs and Maintenance, Engineering Services, Regeneration Programmes, Energy Efficiency and Renewables, and Facilities Management. We offer a totally integrated building solution.

Job Description


Objectives / Purpose of Role

To undertake and propose solutions to clients as appropriate to role, and manage/action both pre-construction and construction activities across various contracts from handover to final completion (completion of Defects Liability Period). Pre-construction to include tender design and estimating. Construction period to include preparation and implementation of the Health and Safety Plan. To be responsible for ensuring projects are adequately resourced to be managed safely, whilst maximising efficiency and delivered to an excellent standard in line with contract expectations.To understand, implement and adhere to the company Health and Safety policy and ensure all employees reporting to you do the same.

Specific Responsibilities

·         Lead and manage a high-performance through the application of good people management principles and practices on multiple.
Comply with all company policies and procedures and ensure that they are followed by all personnel involved in the schemes under their control.
Evaluate client specifications and drawings.
Undertake any necessary design work to complete tenders/proposals within the job-holder’s capability.
Send out and evaluate supplier and sub-contractor quotations as appropriate, to achieve competitive costings.
Respond to, and generate, queries to the client and/or his team as appropriate during the tender period.
Attend client meetings as required during preparation of the tender and prior to any official order being placed.
Liaise with other team members/departments as required during the preparation of any tender.
Propose competitively priced solutions to meet client requirements in accordance with all current good working practice, current legislation and company procedures.
Prepare comprehensive tenders, including tender letter, specifications, qualifications, etc, as appropriate.
Evaluate and settle tenders with the Operations Manager and/or Managing Director prior to submission to the client.
Upon receipt of an order assist in evaluating the client’s order to ensure that it coincides with our tender offer.
To take ownership of all aspects of each project under their control from estimating through to completion of the Defects Liability Period
Ensure staff has received or are due to receive adequate training to carry out their role on the project.
Assess exposure to the business for any claims from clients/consultants and clients and ensure the relevant corrective action is taken.
Preparation and management of the Construction Phase Health and Safety Plan.
Preparation and management of the contract programme including Target Programmes & Contract Programme through use of formal software
Ensure that a Materials and Contractor Procurement schedule are in place to suit the proposed Target/Construction Programme
Supervision and responsibility of the Site Manager(s), including the following areas;
Health and safety management including information for the Health and Safety File
Quality Control
Resource allocation and control (in liaison with the Quantity Surveyor)
Liaison with the client and contract administrator on both a formal and informal basis
Application for all licenses, permits etc and ensuring they are in place prior to work beginning
Ensuring that the site is set up & maintained to the highest standards
Appointment of contractors in line with Procurement Schedule (in conjunction with Commercial Team)
Co-ordination with sub-contractors
Attendance, preparation and reporting for all meetings in relation to the project.
To have a clear understanding of the way the job is priced to enable us to take full benefit of any opportunities for variations, change is specification or scope of works to maximise profit
Check and sign the Contracts Managers, Site Managers weekly check lists
Manage & monitor Project budgets in line with agreed targets and working as a team with the Project Quantity Surveyor.

Thread Level

Operational Stakeholder Relations – You’re actively working with your key stakeholders to deliver the best service and outcome for both parties. You understand the continually evolving challenges your external stakeholders face and use that to drive business opportunity
Targets and Deadlines – You’re integrating contractual SLAs and KPIs into achievable objectives for your team, delegating appropriately and driving success. You analyse your plans; risk mitigate and formulate successful contingency plans when change happens or performance dips
Company Compliance – You’re managing internal and external compliance across your operation effectively within HR, H&S, GDPR, contractual policies etc. and ensuring best practice. You keep aware of compliance changes and integrate them into your operation effectively
Business and Commercial Focus – You maintain your industry knowledge and how other companies operate to remain competitive in your service. You recognise opportunities for growth within your finances, services, processes, delivery etc. that will grow the business and drive them forward

People Management
Onboarding – 
You understand and maintain your headcount budgets and know the labour market for your roles. You have a streamlined and consistent approach to recruitment and onboarding across all roles, with set objectives and buddies set up for new starters
Employee Development and Compliance – You manage your teams’ compliance and ensure an environment for employee growth across all roles. You identify and nurture future talent and ensure Apprentices have robust development programmes in line with their learning needs
Leadership and Management – You create an environment for your team open to development, change, harmony and buzz. You are aware of how your team operate well together and play to their strengths and manage any issues to resolution before they grow bigger

Self-Management
Owning the Role – 
You know what is expected of you and take accountability for your actions, you display the Values and Behaviours and adhere to the One Team Wheel in all aspects of work. You take responsibility for your own physical and mental wellbeing and strive to be the best you can be in the role
Self-Development – You actively seek to develop your leadership and management capabilities and encourage your team to be experts in their area, giving them autonomy within their role

Applicant Requirements
•      ONC and/or HNC (E) / NVQ4  / BSc Construction(D) Related discipline•      Management qualification (eg ILM Level 5) (D)•      Health & Safety qualification: IOSH Managing Safely or CITB SMSTS certificate (E)•      Asbestos Awareness (E)•      CDM Regulations (E)•      Temporary Works (E)•      CSCS card – Manager (D)•      Full UK driving licence (E)•      First Aid – (D)

What We Offer

In return we offer a competitive salary depending on experience and qualifications. We also offer attractive benefits that include pension, holiday purchasing scheme and life assurance.

How to Apply

To apply for this role please ensure that you fit the eligibility criteria above. Send your cv and a covering letter using the form below. We look forward to hearing from you.
Due to a high volume of applications we receive we regret that we cannot respond to each one and may only contact you if your application is successful.
J Tomlinson is proud to be recognised as a Disability Confident Committed employer. We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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