0344 811 8707 enquiries@jtomlinson.co.uk Scimitar House, 100 Lilac Grove, Beeston, NG91PF

Purchasing Support Administrator

Job Title: Purchasing Support Administrator
Department: Maintenance
Location: Beeston
Contract: PERM
Salary: £COMP
Application Deadline: 28/02/2020
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J Tomlinson is an established, privately-owned company with a substantial heritage and wealth of experience in delivering integrated building solutions tailored to public and private sector clients. Due to our continued success and on-going commitment to providing a world-class service to our customers, we are looking to recruit a Purchase Support Administrator

Our extensive portfolio of services includes the provision of Construction, Commercial Refurbishment, Repairs and Maintenance, Engineering Services, Regeneration Programmes, Energy Efficiency and Renewables, and Facilities Management. We offer a totally integrated building solution.

Job Description


J Tomlinson is an established, privately-owned company with a substantial heritage and wealth of experience in delivering integrated building solutions tailored to public and private sector clients. Due to our continued success and on-going commitment to providing a world-class service to our customers, we are looking to recruit Purchasing Support Administrator

Our extensive portfolio of services includes the provision of Construction, Commercial Refurbishment, Repairs and Maintenance, Engineering Services, Regeneration Programmes, Energy Efficiency and Renewables, and Facilities Management. We offer a totally integrated building solution.

Ensuring all Purchase Orders are raised accurately and efficiently and keep queries to a minimum.

Specific Responsibilities

  • Process all Sub Contractor Purchase Orders as required.
  • Track all Orders & Invoices through to Payment Stage ensuring a efficient process is followed.
  • Ensure that the parts are ordered accurately and as quickly as possible.
  • IFS system is kept fully updated at all times;
  • Ensure all the Tradex data is kept to a minimum and all queries dealt with.
  • Reporting to Systems Manager and appropriate Manager with regard to any discrepancies on orders from engineers / CLO’s.
  • Liaising with Supervisors and Managers for day-to-day operations of the contracts.
  • Undertake tasks as assigned by the Systems Manager or Operations Manager.
  • Work with a high degree of integrity and confidentiality.
  • Carry out any other ad-hoc duties as directed and deemed reasonable
  • Monitor own attendance to achieve as high a level as possible and that the Bradford Factor is not reached.
  • All parts are to be chased form the suppliers on a daily basis and the repairs team notified of any issues.

Competences

  • Information Analysis – Gathers, organises, and analyses diverse sources of information
  • Planning / Organising – Coordinates and directs routine activities effectively
  • Service Orientation – Creates customer loyalty through courteous, timely, and helpful service
  • Following Procedures Adheres to directions, policies and/or legal guidelines
  • Stress Tolerance Handles pressure without getting upset, moody or anxious

Person Specification – Desired/Essential Criteria (D/E)

· Formal technical qualification: NVQ3 Contact Centre Operations / Customer Service (E)

· Skills in Customer Service & Communication; Professional Call Handling, Effective Email & Letter Writing, Conflict Management

Apply for this Job


If you wish to apply for this position please ensure you fit the criteria above. Please send a CV and covering letter stating why you would be an excellent candidate for the role using the form below.

Due to a high volume of applications we receive we regret that we cannot respond to everyone and may only contact you if your application is successful.

J Tomlinson is proud to be recognised as a Disability Confident Committed employer. We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.